Leaving your organization’s content up to the best enterprise content management system is a must.

Many businesses have turned to Dokmee for its scalable and modular solution, but we understand if you’re still on the fence.

We will leave you with a list of 5 popular Dokmee alternatives to make sure that you choose the perfect tool for you and your business.

What is Dokmee?

Dokmee is a DMS and ECM platform with an enterprise-grade document management and content governance built to streamline information access, workflow automation, and regulatory compliance across your organization.

Thanks to its modular design, Dokmee can evolve with your business as it grows from start-up level to enterprise grade.

As you can add the product you need (ECM, document capture, electronic forms, etc), Dokmee accommodates the needs of businesses of all sizes, from SMBs to large enterprises.

Dokmee is a scalable, flexible, and user-friendly solution that offers centralized file storage, eliminating paper-based processes and disorganized digital file silos.

Dokmee also guarantees full customization, which allows you to tailor your DMS or ECM to your exact needs. For example, you can set up your tool in almost any language, you can design as many cabinets and as many tags as you need. Additionally, your workflows will be full customizable, including conditional workflows to allow you to track employee contracts, expirations, etc.

Some features include:

• Advanced indexing and metadata tagging
• Full-text search and OCR capabilities
• Rules-based workflow automation
• Audit trails and version control
• Secure role-based access
• Cloud, on-premise, or hybrid deployment options

Additionally, thanks to Dokmee’s security measures, it allows you to stay compliant with industry-specific regulations such as HIPAA, GDPR, or SOX.

This tool can be used for invoice processing, HR file management, legal records, or healthcare documentation, among others, and it serves as a centralized hub for information governance and business process automation.

Looking for a full Dokmee review? Click here!

Who Is Dokmee For?

Dokmee is ideal for a wide range of industries and use cases.

Here are a few examples:

• Healthcare providers who manage patient records in HIPAA-compliant repositories.
• Law firms who require legal contracts, court filings, and client correspondence with full audit trails.
• Construction companies who store project blueprints, permits, and compliance documents.
• Government agencies with strict retention schedules and complex approval workflows.
• Finance departments who handle vendor invoices, POs, and financial records through secure, automated workflows.
• Manufacturers who organize technical drawings, SOPs, quality control records, and equipment certifications, while maintaining ISO and industry-specific compliance across departments.

With its support for complex workflows, customizable indexing, and multilingual interfaces, Dokmee is particularly well-suited for mid-sized to large organizations that need a document management solution that grows with them.

Thanks to flexible deployment options, Dokmee is well suited for companies with on-site or remote workers.

DMS vs ECM

Choosing whether you need to go for a DMS or an ECM is the first step and it will define your document workflow and efficiency.

So let’s touch base on that first.

A DMS (document management system) is software that stores and organizes your documents securely in digital file cabinets.

DMS solutions allow you to manage version control, apply access permissions, categorize your documents using metadata and set up workflows to automate your approval and review processes.

While a DMS offers essential capabilities for storing and managing documents, it may lack the advanced features required by enterprise environments. If you have a larger enterprise that needs full collaboration between departments, you may benefit more from an ECM.

An ECM (enterprise content management) system complies a broader set of strategies, tools, and systems that will manage the entire lifecycle of your organization’s content.

In other words, while a DMS stores your documents, an ECM captures all content (in many formats), stores it, and archives it when the time comes.

ECM platforms include capabilities for document capture, collaboration, workflow automation, compliance, and long-term archival across multiple departments and systems.

ECM supports more complex business processes and is often used by large enterprises who need strict governance throughout all teams.

Feature/Aspect	DMS (Document Management System)	ECM (Enterprise Content Management)
Function	Digital document storage, retrieval, and organization	Full management of all content types and processes
Content types	Documents, PDFs, scanned files	Documents, images, emails, forms, videos, web content
Lifecycle Management	Basic (store, retrieve, delete)	Full lifecycle (creation to archiving and compliance)
Workflow automation	Available but limited	Core functionality, often low-code or no-code
Scalability	Ideal for small to mid-sized businesses	Designed for large organizations with complex needs
Integrations	Office apps, cloud storage	Deep integration with ERP, CRM, HRIS, and other business tools
Deployment options	Cloud-based or on-premise	Cloud, on-premise, or hybrid
Best for	Departmental or team-level file management	Enterprise-wide content lifecycle management

Dokmee features

As we have mentioned, Dokmee offers many features in both its DMS and ECM solutions.

What makes this tool standout from other options is its flexible customization. Essentially, the tool can be whatever you want it to be.

You can decide whether to include or not ECM capabilities, you can completely design your workflows (instead of working from a template), your roles and permissions are 100% customizable, as are your metadata tags and indexing.

Some of the most important features include the following.

Dokmee ECM vs DMS

If Dokmee’s DMS falls short, you can go for the ECM platform.

Dokmee DMS is better suited for businesses who need a reliable tool to capture, store, organize, and retrieve documents.

As it a more basicolution, it is ideal for for small to mid-sized organizations or specific departments such as HR, finance, or legal.

On the other hand, Dokmee ECM is a much more comprehensive solution that allows you to manage the full lifecycle of your organization’s content.

It supports advanced workflow automation, compliance tracking, user auditing, and integration with third-party platforms like ERP, CRM, and email servers.

ECM is best for organizations with complex business processes, multiple departments, and strict regulatory requirements.

Feature / Capability	Dokmee DMS	Dokmee ECM
Primary Focus	Secure document storage & access	Full lifecycle content & process management
Best For	SMBs, departments, single locations	Enterprises, multi-departmental environments
Search & Indexing	Custom fields, metadata, full-text	Advanced indexing, OCR, federated search
Workflow Automation	Basic routing	Complex workflows with conditions & approvals
Compliance & Audit	Permissions, versioning	Legal holds, retention policies, audit trails
Integration	Office, email	ERP, CRM, custom APIs
Deployment	Cloud & On-premise	Cloud, On-premise, Hybrid

Advanced indexing and search capabilities

Dokmee offers an advanced indexing engine that allows you to easily tag and classify yoyr documents with customizable metadata fields.

You can add tags such as client names, invoice numbers, location, projects, document type, etc., but really, the options are endless.

Additionally, Dokmee supports full-text search that will allow you to use the search filters to narrow down your search and pull up content from scanned PDFs, Word docs, emails, and more.

With Dokmee’s AI you can use auto-indexing that will automatically assign metadata tags or OCR to capture text from scanned documents.

Workflow automation

Dokmee stands out thanks to its customizable workflow engine which is available in two different interfaces:

• For non-technical users, the drag-and-drop workflow designer. This is an intuitive workflow builder that allows you to include document approval chains, routing rules, and notifications without codes.
• If you need more complex workflows or have knowledge on coding, you can also build your workflows through scripting and API integrations. Or contacting Dokmee’s support team so they can build it for you!

This flexibility makes Dokmee highly adaptable across industries like legal, healthcare, education, and government.

 

Document Capture (Dokmee Capture)

Dokmee Capture is a separate product designed to handle high-volume scanning and indexing.

This product supports:

• Batch scanning from multiple input sources (MFPs, desktop scanners).
• Zonal OCR, barcoding, and forms recognition.
• Automated separation of documents by barcode, page count, or blank pages.
• Integration with Dokmee DMS or ECM for seamless import and categorization.

This tool is especially useful for departments or service bureaus who need to handle large-scale document digitization, and require quality control and automation in the scanning process.

 

Audit trails

Dokmee records every single movement within the platform and automatically logs them with a username, timestamp, and the action that was involved.

Movements that are recorded include files created, accessed, modified, shared, or deleted.

These audit trails provide organizations with full visibility and traceability, which are essential for internal accountability, regulatory compliance (such as HIPAA, GDPR, and SOX), and security audits.

The audit trail cannot be edited or deleted at any moment, this guarantees the integrity of the log.

Administrators can generate audit reports on demand, filter by user or document, and even export records for external audits.

This feature is especially valuable in regulated industries such as healthcare, finance, and government where data governance and transparency are non-negotiable.

Customized roles and permissions

With Dokmee, customization is endless. This applies to the platform’s granular role-based access controls.

Administrators can create custom user roles and defined detailed permission levels across folder, document types, and workflow actions.

Permissions can be applied at the user or group level and include view-only, edit, delete, download, share, or add personalized watermarks to certain documents.

For example, an HR team member may have full access to onboarding documents but only read access to payroll records, while external auditors may be granted view-only access to specific compliance folders.

Additionally, roles and permissions can be adjusted dynamically to support organizational growth, changing team structures, or project-based access requirements.

5 Dokmee alternatives

Now that we have gone through Dokmee-s main features, we can get into 5 other alternatives to ensure you find the right choice for you and your organization.

Docushare

⭐⭐⭐⭐ Ratings

G2 4/5 | Capterra 4.3/5

Features

Feature	DocuShare
Deployment Options	Cloud (DocuShare Flex), On-Premise (DocuShare)
Document Capture	Integrated scanning, MFP connectors, batch import
Workflow Automation	Rule-based routing, metadata triggers, business process automation
AI Capabilities	Intelligent document classification, metadata tagging
Compliance Support	HIPAA, GDPR, ISO standards
Integration	Microsoft 365, SharePoint, ERP systems, eForms
Collaboration Tools	Shared folders, version control, access control
Search Functionality	Full-text search, metadata filters, OCR
Target Industries	Government, Education, Healthcare, Financial Services

What is DocuShare?

DocuShare is Xerox’s ECM. It offers all ECM features that will help you digitize, store, manage, and automate your business’ content.

Some of these features include:

• Document capture
• AI-assisted classification
• Workflow automation

You can deploy DocuShare in both cloud-based (DocuShare Flex) and on-premise versions.

As an ECM, DocuShare supports many content types and integrates well with their multi-function printers, making it especially useful for organizations with high scanning volumes or hybrid document environments.

 

Who is DocuShare for?

DocuShare is ideal for government agencies, schools and universities, hospitals, and financial service providers, especially those who manage large volumes of paper-based content or need strict compliance controls.

It fits organizations that prioritize secure scanning, archival, and long-term information governance.

How is it different than Dokmee?

While both DocuShare and Dokmee are full-featured content management systems, their emphasis differs.

DocuShare is particularly strong in document capture and has an added bonus of the seamless integration with printers. However, if you’re looking for a fully digitized approach, this may not be the best choice.

Dokmee, on the other hand, offers more flexible deployment that allows you to deploy your ECM both on the cloud and on-premises (without relying on paper).

Dokmee’s standoiut features also include powerful AI indexing, an intuitive interface, and two levels of workflow tools. One code-free and one more advanced for IT teams.

Dokmee also tends to have a more modern, user-centric design, quicker onboarding, and customizable modules that make it ideal for teams seeking a blend of automation and usability.

All these reasons make Dokmee a simpler and more scalable choice.

Laserfiche

⭐⭐⭐⭐⭐ Ratings

G2 4.7/5 | Capterra 4.5/5

Features

Feature	Laserfiche
Deployment Options	Cloud (Laserfiche Cloud), On-Premise
Workflow Automation	Low-code/no-code automation designer, process modeling
AI Capabilities	Intelligent metadata capture, document classification, pattern recognition
Search & Retrieval	Metadata-based, full-text, and federated search
Compliance Support	DoD 5015.2, HIPAA, FERPA, FINRA, GDPR, and more
Integration	Microsoft 365, Salesforce, SAP, DocuSign, email platforms
Collaboration Tools	Shared folders, versioning, team-based access controls
Security & Audit	Role-based permissions, audit trails, digital signatures
Target Industries	Government, Financial Services, Education, Healthcare, Energy

What is Laserfiche?

Laserfiche is one of the first ECM and business process automation platform designed to digitize enterprise-level document and workflow management.

Like Dokmee, Laserfiche offers flexible and hybrid deployment and has a drag-and-drop workflow designer.

Laserfiche also includes tools for electronic forms, case management, and analytics, making it well-suited for organizations with complex or regulated workflows.

Laserfiche excels in document capture and process automation, however, there is a very stepp learning curve and the cloud-based deployment still needs some improvements to make it match the quality of other competitors.

 

Who is it for?

Due to its weaker cloud implementation, Laserfiche is a better fit for organizations such as government agencies that tend to work on-premise.

It is especially popular in public administration, higher education, financial institutions, and healthcare.

Organizations with internal IT resources or business process engineers will make the most out of Laserfiche’s workflow tools, while smaller teams or SMBs may find it too complex or costly for their needs.

How is it different than Dokmee?

While both Laserfiche and Dokmee offer strong ECM and automation features, Laserfiche leans heavily into enterprise-scale, low-code automation.

Dokmee’s strengths lie in its clean user experience, AI-powered indexing, and fast deployment.

Additionally, while Dokmee does offer a simple workflow builder, you also have a choice to go for a coded builder that will allow you to make your workflows intricate and detailed (and you can ask customer support to do it for you!).

Dokmee also separates its user interfaces for basic users and advanced admins or IT teams, allowing for tiered complexity that’s easier for growing businesses.

Concerning pricing, Laserfiche’s is generally higher, reflecting its focus on regulated industries and multi-departmental deployments. Dokmee, on the other hand, is frequently praised for its value, faster onboarding, and flexibility, especially for teams without dedicated IT departments.

Docuware

⭐⭐⭐⭐⭐ Ratings

G2 4.3/5 | Capterra 4.6/5

Features

Feature	DocuWare
Deployment Options	Cloud-based (SaaS), On-premise
Document Storage	Folder-based with metadata tagging
Workflow Automation	Built-in automation designer with approval routing
Capture & Indexing	Intelligent indexing, barcode recognition, OCR
Compliance Tools	GDPR, HIPAA, SOC 2, audit logs, version control
Search & Retrieval	Full-text and index-based search
Third-Party Integration	Microsoft 365, SAP, Salesforce, QuickBooks, email platforms
Security	Encrypted access, SSO, role-based permissions
Target Industries	Finance, HR, Healthcare, Manufacturing, Public Sector

What is DocuWare?

DocuWare is probably one of the most popular DMS and ECM solutions at the moment.

DocuWare specializes in workflow automation and document capture, although it is also a good choice for your storage, indexing, version control, and approval automation.

This tool allows centralized access to files, simple collaboration, and integration with other software such as Microsoft 365, SAP, and Salesforce.

However, other ECM features may fall short for large enterprises.

Although workflows are very easy to build, customization is quite limited. Again, very useful for SMBs

 

Who is it for?

DocuWare is ideal for small and medium organizations, particularly in industries like finance, healthcare, HR, and manufacturing, where regulatory oversight and multi-layered workflows are common.

How is it different than Dokmee?

While both DocuWare and Dokmee are strong document management solutions, they differ in flexibility, usability, and cost.

DocuWare’s complexity and configuration-heavy setup can pose a steeper learning curve for non-technical users or smaller teams. Additionally, DocuWare's pricing is higher and can become more expensive depending on add-ons or user tiers.

Dokmee, by contrast, focuses on ease of use, faster deployment, and accessible automation. It’s especially attractive to teams that want AI-assisted indexing, simple setup, and customizable workflows without needing a large IT department.

Dokmee also provides distinct user interfaces for basic users and admins, reducing training time while still supporting powerful automation and compliance features.

Docstar

⭐⭐⭐⭐ Ratings

G2 3.8/5 | Capterra 4/5

Features

Feature	DocStar
Deployment Options	Cloud-based (AWS), On-premise
Document Capture	Intelligent capture, OCR, barcode reading
Workflow Automation	Visual workflow designer with form routing
Search Capabilities	Metadata indexing, full-text search
Compliance & Security	HIPAA, SEC, FINRA, GDPR, audit trails, user permissions
Integration Capabilities	Integrates with Epicor ERP, Microsoft 365, QuickBooks, Sage, Salesforce
Collaboration Tools	Version control, check-in/check-out, notifications
Mobile Access	Available on web and mobile
Target Industries	Manufacturing, Education, Healthcare, Local Government, Finance

What is DocStar?

DocStar is a dedicated ECM solution built to streamline content capture, workflow, and retention across departments.

Acquired by Epicor, it is particularly well-known in the ERP-integrated content management space, providing deep integration with systems like Epicor ERP, Microsoft 365, and Salesforce.

Its most popular features include intelligent document capture and extraction, electronic forms, workflow automation, audit trails, and granular access control.

 

Who is it for?

DocStar is best suited for large organizations, especially those in manufacturing, finance, and government sectors that need tight ERP integration and strict regulatory compliance.

It’s ideal for companies already invested in the Epicor ecosystem or seeking AP automation linked to transactional systems. Organizations looking for a more versatile, intuitive, and cost-effective DMS solution.

How is it different than Dokmee?

While both DocStar and Dokmee offer solid document management capabilities, their usability experiences are different.

DocStar focuses heavily on ERP integration and back-office automation, especially for companies already using Epicor solutions. It is designed for environments that require tight alignment between transactional data and document workflows, making it strong for AP automation, HR forms, and finance workflows.

However, this specialization often brings higher upfront configuration requirements and costs, making it less ideal for teams without dedicated IT or ERP support.

Dokmee, in contrast, offers a more lightweight, user-friendly experience with fast deployment and flexible workflow tools.

It includes AI-assisted indexing, two user interface options (technical and simplified), and rules-based automation that don’t require ERP-level complexity. Dokmee’s approach is more broadly adaptable across industries and especially useful for companies that want a streamlined DMS or ECM without high customization costs.

M-Files

⭐⭐⭐⭐⭐ Ratings

G2 4.3/5 | Capterra 4.4/5

Features

Feature	M‑Files
Deployment Options	Cloud, on-premise, and hybrid
Unique Structure	Metadata-driven “vaults” organize content by what it is, not where it is
Automation & Workflows	AI-powered workflows, automatic classification, rules-based routing
Version Control	Strong versioning and change tracking
Search Capabilities	Intelligent search across multiple repositories
Integrations	Microsoft 365, Teams, Salesforce, SharePoint, Google Workspace
Mobile & Remote Access	Full-featured mobile apps and browser access
Security & Compliance	Granular permissions, audit trails, GDPR, HIPAA, and ISO compliance
Best Use Cases	Document-heavy workflows, compliance-focused teams, multi-repository search

What is M‑Files?

M‑Files offers a modern and different approach to both DMS and ECM.

Instead of relying on traditional folder structures, M-Files relies on a metadata-based vaulta. In other words, document are tagged and filed by what they are. For example, an invoice, contract or proposal isn’t logged under a client name, but under its nature.

This system is particularly useful for organizations that crisscross documents, as it avoids duplicates and allows easy access, although it does require a complete mind-shift for users.

M‑Files also incorporates AI-powered automation, version control, electronic workflows, and secure collaboration, making it a powerful tool for digital transformation initiatives.

 

Who is it for?

M‑Files is ideal for document-heavy industries like legal, architecture, engineering, finance, and life sciences, especially those who manage high volumes of structured and unstructured content across departments and repositories.

It’s a good fit for enterprises that prioritize intelligent search, centralized metadata governance, and deep integration with platforms like Microsoft 365 and Salesforce.

How is it different than Dokmee?

While both M‑Files and Dokmee offer solid document management, the core difference lies in structure and complexity.

M‑Files is built around metadata from the ground up, requiring users to adapt to a new way of thinking about file organization. However, this also introduces a steeper learning curve and can require more configuration, especially during onboarding.

Dokmee, on the other hand, offers a more traditional folder-based system with optional metadata tagging, making it easier to deploy and use out of the box.

It includes AI-assisted indexing, flexible file routing, customizable workflows (code-free or developer-enabled), and strong compliance tools. For teams that want a balance of ease of use, automation, and affordability, Dokmee is a more approachable and scalable alternative to M‑Files' metadata-heavy approach.

Which One Should You Choose?

Well, there really is no right answer.

Dokmee is the best solution for teams who need flexible and simple deployment, AI-powered indexing, customizable workflows, and a highly scalable DMS and ECM.

However, other competitors also have their strengths in different areas, whether that’s ERP integration, metadata-driven search, or industry-specific compliance tools.

If you’re comparing Dokmee vs. DocuWare, Laserfiche, M-Files, or DocuShare, you’ll find that Dokmee often provides a smoother onboarding experience, faster workflow automation, and a more user-friendly interface, all without sacrificing enterprise-grade compliance.

If you’re ready to try out Dokmee now, contact us now and get a free demo.

Frequently Asked Questions

Is Dokmee HIPAA compliant?

Yes, Dokmee is HIPAA compliant. This means it meets the security and privacy standards required to manage sensitive healthcare documents safely.

What’s the difference between Dokmee DMS and Dokmee ECM?

Dokmee DMS is mainly focused on document management, including storing, organizing, and retrieving files. Dokmee ECM is a more advanced solution that includes extra tools for workflow automation, collaboration, and enterprise-level content management.

Does Dokmee offer OCR and AI-powered document capture?

Yes, Dokmee includes OCR (Optical Character Recognition) to convert scanned documents into searchable text. It also offers AI-powered document capture to help automate data extraction and improve document indexing.